Cybercafe manual

To apply for an Organization Key for your Telecentre, go to www. If you want to try out the software while you await OneRoof to respond with your Organization Key, you can choose to install as a CyberCafe instead. Note: If you demo the software as a CyberCafe but are a Telecentre, a new installation will later be required for proper setup and for affiliating other locations in your Telecentre network within OneRoof Reports.

But if do not you wish to wait a day or so until you obtain an Organization Key using Apply for an Organization Key link discussed above and want to test the software out immediately, use the CyberCafe designation in the Registration Wizard. Fill in the rest of the fields, and then click Next. Then click Next. Copy the license string. Paste the emailed license string into the Store License Key field on the fourth page of the Registration Wizard and then click Submit to complete the registration process.

Click OK when you see the Registration was successful message box. You are now ready to login for the first time to the MCS, as described on page After you have completed the CyberCafePro Main Control Station installation, you then download the CyberCafePro Client software a separate application and install it on every Client computer that the public will be accessing. For more information, see the CyberCafePro Client manual. Welcome to CyberCafePro! After it loads, click the Login button on the right side of the window, select your registered email address from the drop-down list and enter your password as you provided in the Registration Wizard.

Your center must have at least one employee with administrative access rights. For more information on permissions, see Setting Up Employees on page Click the Admin icon at the top right hand corner of the Main Control Station console. Click System Settings to expand the menu. Select the Store Configuration menu item.

You can, if you choose, go to that language file and replace selected English terms with your local language.

If you make improvements, do please send us your updates do that others in the CCP community may benefit. Given our Graphical User Interface is very intuitive, for day-to-day use even those with minimal English skills have no problem mastering all daily functions per our own experience in Tamil-speaking rural areas of India.

Should you wish to deploy CCP in a language not listed above, email us with your language request, your full contact information and interest to help in the translation effort at: [email protected]? Timecodes icons Time Codes are alphanumeric anonymous prepaid time payments, used for logging on to Clients.

Note: By disabling Internet Access under Time Codes, you could choose to offer discounted pricing for desktop applications only e.

The floating Launch Pad shown at right enabled via the Store Configuration Click OK when you are done setting up the store configuration. In the Pricing Groups box, click Setup at the bottom left of the box.

In the first part of this box, you can drag computers from group to group as needed. Account groups are used only if you want to set different prices for some computers; for example, you could set a higher price for high-speed gaming machines. If you do not wish to have different pricing among computers — for example, you might want to set up a new top gaming computer at a higher price — then ALL Clients would appear under All and you need only configure the pricing once, as follows.

Click the Pricing button in section 2 below the leftmost list. Choose between Charge by Block for intervals, such as 15 minutes or Charge by Minute to set pricing preferences.

Toggle the period from 1 minute up to the next block or range of minutes you want and fill in the per minute cost. Click Add to replicate the pricing sets as many times as needed. In this way, you can, for example, reduce the price after X minutes, as illustrated in the picture below. For example, if you defined pricing for the first 2 hours, then section 2 would control pricing to be charged either per block or per minute as checked for a session that exceeded the predefined time frame.

Test your settings in section 3 above screenshot. Test until you get the desired settings, and then click OK when done. You can also charge against a prepaid account the equivalent value in minutes i.

If left blank, all printing is simply charged to the POS as monies due, with no impact on remaining minutes in an account. Click OK when you are done with all pricing settings. Shown below is the 3rd tab for Computer. Note label in box at right where Computer is set.

Each button represents a product sold through the POS. Optionally, each Category has a total of four Sets of twenty buttons, labeled as Set 1, Set 2, etc.

Naming a category If you only need 80 POS items, using just the four Categories will be sufficient, and you do not need to use Sets Optionally, click another of the Set buttons to display a new Set of POS items under each of your categories.

To add a product to your POS: 1. The product configuration fields appear on the right-hand side. In the first field, enter a name for the tab group Category.

Enter a name for the product. Select Enabled if the item is to be sold and visible for ordering from the Client computers; otherwise, if the item should not be accessible or is temporarily discontinued, select Hide from Client computers instead.

If in addition, you choose to enter your Operational Expenses connectivity rent, etc. Setting a background color for an item 2. Set the price and choose which taxes apply for this item. Note: If no taxes have been set up as discussed later in this document, no taxes will show up here. Optionally, set stock levels and warning levels for this item, if needed.

Optionally, scan in the barcode for this item by clicking Scan Item and scanning the product bar code. Click OK. The POS Items Matrix box Stock Level and Warning Levels The POS Items Matrix list lets you enter a stock level number of product items in stock currently and a warning level value when to contact your supplier if your stock level reaches that value — an easier way than entering the same data for each and every POS button setup.

The COG value represents your purchase price for the product item. Note: The COG value must be by sold unit. The POS supports up to three different taxes. Each tax can work independently or cumulatively tax on a tax , and are defined as Tax 1, Tax 2 and Tax 3, which can be renamed by typing a new name. In section 2 of the Tax Definition box, specify which taxes apply to computer time and to printing. Discounts can either be a fixed currency amount or a percent of the sale use pull-down under Type to define You define and name each discount and indicate whether it applies only to computer time PC , Printing Print , or another item Other by checking those that apply.

If you wish to apply a discount ONLY for computer time, then only the PC box would be checked adjacent to the name of the discount. Use the Employees box to add or edit employees, and to set up auto logoff and email address enforcement features. To automatically log employees off after a certain amount of time, select the Auto logoff employees after check box and select an interval of time. This helps prevent transactions being credited to the wrong employee -- or any transactions being entered by an unauthorized person.

Tip: To enact any business an employee must be logged on. Logging employees off protects the cash, and because the employee logon process is so quick, we recommend you set the auto logoff time interval to a low number of minutes. Also, in this way, employees working an overlapping shift can be more easily accommodated. This will create an employee with full access to the OneRoof Server.

Setting up an employee who has no administrative access is the most complex part of the Server setup. What access or permissions you give or do not give determines what they can do. It is very important to grant employees access to only what they need to do — and no more.

When it comes to defining employees with fewer privileges, an administrator must select or de-select each individual setting. It is extremely important to give enough access to your employees for properly executing their job and tasks — but nothing not needed or which can compromise your cash flow. Shown above are permission settings for Account tab OneRoof recommends that you review each one of these settings and decide carefully what to allow an operator to perform and what to restrict.

Note the highlighted tab reflecting which window Main, Account or Admin is being shown. When creating another employee profile, you can select the template employee from the Copy settings from pull-down menu and click the Copy button to duplicate all the settings from one employee to another.

If necessary, you can then make individual edits to the copied employee and then click OK to save. The Client Settings box, with Security tab active Section 1 - This display is a list of all Client machines that have been connected to the Server.

Clicking on each of these Clients will allow you to edit the settings for each one, or to set them to use the settings defined for 'Default'. All new computers that connect to the Server will use the default settings. Each tab is discussed in detail below. Section 3 - Set your default Client access password in this field. Make sure to set it right away for added security and to keep the password secured in case you forget.

You may use a standard password for all Clients or set a different one for each Client. But either way, you must securely store those passwords for authorized-only access and use when needed. Security Tab Note the suggested settings, but know that you can allow access to different drives by clearing the check boxes. The Security tab Most of the check boxes on the top left are used to disable functions that leave your system vulnerable.

Select check the box if you do not want your customer to see a specific drive. If not needed at all, select the check box. If needed, leave clear unchecked, as shown. You can add the full or partial title to block access in Internet Explorer or any other program e. Save As, Open File, etc. This is a selective tool for specific blocks, but not a comprehensive filtering solution. Notice the word 'porn' in the window title. An example of a website that could be blocked using the Security tab settings Note: The word 'porn' that is in the Google Search Bar would not be blocked since it is not a window title.

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